About us

What if your work could drive change in a globally established industry, shaping processes that touch every corner of the world? At Forto, we are at the forefront of change, harnessing the power of AI to revolutionise logistics. We want to reinvent digital supply chains to be transparent, frictionless and sustainable. From day one, our mission has been to simplify global trade – creating a seamless and efficient logistics process.  

Your Role

In your role as Office Manager (f/m/d) you will be the first contact person for our Forties, suppliers and external partners. You take on independent responsibility for our 9 European office locations and create an atmosphere in which all employees feel comfortable and find the best conditions for motivated and efficient work. You will also be responsible for organising internal and external events in our Forto event venue of our brand new headquarter in the heart of Berlin.

Key Responsibilities

  • Ensure a smooth day-to-day office routine, e.g. through forward-looking office organisation

  • Be responsible for the catering of our offices and make arrangements with suppliers, service providers and craftsmen

  • Be the contact person and organiser for (external) events in our own event area

  • Contribute ideas for our company parties as well as engaging events and play a leading role in planning and organising them

  • Care about the well-being of our colleagues as well as our guests and provide a seamless experience 

  • Support your department in submitting invoices in our system (Spendesk) and take care of the receipt of credit card

  • Process incoming and outgoing mail, manage appointments, prepare meetings and documents, maintain our filing structure

Required Skills and Experience

  • Experience in an Office Management related field

  • Proactively taking ownership as well as flexibility, diligence and reliability

  • A combination of very good organisational skills with a structured, efficient and solution-oriented way of working

  • Service-orientation paired with exceptional skills in efficient communication and the ability to work in a dynamic team

  • Having experience working in a fast-paced environment with various tools (Slack,Google Suite) and experience in payment management (Spendesk) is a plus 

  • Fluent language skills in German and English

Forto Operating Principles:

At Forto, our 11 Operating Principles shape the way we work, collaborate, and succeed. As a member of our People Division, these are the core principles that will guide your daily impact and decision-making:

  • Live Customer Centricity – Put our customers at the heart of everything you do, ensuring their success drives our own.

  • Embrace Diverse Perspectives – Foster an inclusive environment where different backgrounds, experiences, and ideas come together to drive innovation and success.

  • Maximise Impactful Work – Focus on what truly matters, prioritizing initiatives that create meaningful value for our people and the business.

Don’t fit all of our criteria? That’s okay! We know that you might be hesitant to apply if you don’t meet all our requirements, but here at Forto, we pride ourselves on embracing diverse perspectives and celebrating potential. If you are passionate about this position and the Forto values, please apply anyway. There could be a place for you in this role – or another one that’s a perfect fit! 

Why work with us?

Our team is hard-working, constantly seeking to maximise the impact of their work, but we put our people first, always winning with care. We value efficient systems and swift, direct communication. We want everyone to have their time to speak, so that we can embrace diverse perspectives to help drive towards solutions always.